Exit Policy and Procedure




1. Objective


To define the process and responsibilities for the voluntary or involuntary separation of employees from Clide Analyser, ensuring a structured, respectful, and compliant transition.



2. Scope


This policy applies to all full-time, part-time, contractual, and probationary employees of Clide Analyser.



3. Types of Separation

Voluntary Resignation – Employee-initiated departure.

Termination – Management-initiated departure for performance or disciplinary reasons.

Retirement – Separation due to age or voluntary retirement.

End of Contract – Completion of fixed-term employment.



4. Resignation Process


Step 1: Submission of Resignation


Employees must submit a written resignation notice (email or letter) to their Reporting Manager and HR, ideally with at least 30 days’ notice (or as per appointment letter terms).


Step 2: Acknowledgment


HR acknowledges the resignation and confirms the last working day after discussion with the department head.



5. Exit Process & Clearance Checklist


Step 3: Knowledge Handover


The employee must hand over all job responsibilities, documents, tools, and access credentials to the designated team member or reporting manager.


Step 4: Clearance Form Submission


The employee must obtain clearances from the following departments:

IT Department – Return of laptop, access cards, software access deactivation.

Admin – Return of ID card, keys, office equipment, etc.

Finance – Settlement of expenses, advance payments, etc.

HR – Completion of exit form, exit interview, and review of dues.


Step 5: Final Settlement


HR and Finance process the final settlement (salary, bonus, leave encashment, etc.) within 7–10 working days of the last working day, subject to all clearances.


Step 6: Exit Interview


HR will schedule an optional but recommended exit interview to gather feedback and insights on the employee’s experience.


Step 7: Relieving Letter and Experience Certificate


Issued within 5 working days after clearance and approval of final settlement.



6. Important Notes


Employees are expected to maintain professionalism and confidentiality throughout the notice period.


Failure to complete the exit formalities may delay the issuance of relieving letters or final settlements.


HT Department reserves the right to waive or adjust the notice period as per business needs.



7. Documentation


All documentation (resignation letter, clearance form, final settlement sheet, exit interview notes) will be maintained in the employee’s personnel file.