Exit Policy and Procedure

1. Objective

To define the process and responsibilities for the voluntary or involuntary separation of employees from Clide Analyser, ensuring a structured, respectful, and compliant transition.

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2. Scope

This policy applies to all full-time, part-time, contractual, and probationary employees of Clide Analyser.

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3. Types of Separation

• Voluntary Resignation – Employee-initiated departure.

• Termination – Management-initiated departure for performance or disciplinary reasons.

• Retirement – Separation due to age or voluntary retirement.

• End of Contract – Completion of fixed-term employment.

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4. Resignation Process

Step 1: Submission of Resignation

• Employees must submit a written resignation notice (email or letter) to their Reporting Manager and HR, ideally with at least 30 days’ notice (or as per appointment letter terms).

Step 2: Acknowledgment

• HR acknowledges the resignation and confirms the last working day after discussion with the department head.

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5. Exit Process & Clearance Checklist

Step 3: Knowledge Handover

• The employee must hand over all job responsibilities, documents, tools, and access credentials to the designated team member or reporting manager.

Step 4: Clearance Form Submission

The employee must obtain clearances from the following departments:

• IT Department – Return of laptop, access cards, software access deactivation.

• Admin – Return of ID card, keys, office equipment, etc.

• Finance – Settlement of expenses, advance payments, etc.

• HR – Completion of exit form, exit interview, and review of dues.

Step 5: Final Settlement

• HR and Finance process the final settlement (salary, bonus, leave encashment, etc.) within 7–10 working days of the last working day, subject to all clearances.

Step 6: Exit Interview

• HR will schedule an optional but recommended exit interview to gather feedback and insights on the employee’s experience.

Step 7: Relieving Letter and Experience Certificate

• Issued within 5 working days after clearance and approval of final settlement.

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6. Important Notes

• Employees are expected to maintain professionalism and confidentiality throughout the notice period.

• Failure to complete the exit formalities may delay the issuance of relieving letters or final settlements.

• HT Department reserves the right to waive or adjust the notice period as per business needs.

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7. Documentation

All documentation (resignation letter, clearance form, final settlement sheet, exit interview notes) will be maintained in the employee’s personnel file.