Scrum Call Policy
Purpose
To maintain effective team coordination and communication through disciplined and
professional participation in daily scrum calls.
Call Attendance & Timings
1. Attendance is Mandatory for all scheduled scrum calls.
2. Be on Time – join the call at least 2 minutes before the scheduled time. Late
joiners will be noted.
3. Unavailability must be communicated via email by 10:00 AM and approved by
the Project Manager (PM). Last-minute messages are not acceptable except in
genuine emergencies.
Work Updates
1. Each team member must provide a clear and concise update on:
a) What was completed yesterday
b) What is planned for today
c) Any blockers or dependencies
2. Be prepared and keep updates brief but complete (1–2 minutes max).
Call Etiquette
1. Stay on Mute when not speaking to avoid background noise.
2. Be attentive — multitasking during the call is discouraged.
3. Respect others’ time — avoid side discussions or unrelated comments.
4. Maintain a professional tone and language during the call.
Video & Device Policy
1. Video ON is mandatory while presenting or giving updates.
2. Laptops only must be used for joining the call to ensure proper communication.
3. Joining from mobile is allowed only in emergencies and is limited to 3 times per
month.
Leave & Absence Protocol
1. Planned Leave must be requested via email 1 week in advance and approved
by the PM.
2. Emergency Leave may be considered if requested 1 day prior with valid reasons.
Performance & Review Impact
1. Participation, communication quality, punctuality, and adherence to this policy are
considered during monthly performance reviews .
2. Your conduct in scrum calls contributes to your overall evaluation and hiring
prospects within the organization.