Purpose

To ensure every project is clearly defined, well-structured, and documented for consistency, collaboration, and accountability across all team members.

Mandatory Project Document Inclusions

1. Project Description - A brief overview of the project, its purpose, and intended

value.

2. Project Objective - Specific, measurable goals the project aims to achieve.

3. Project Tasks - Tasks must be updated in the project management tool and reviewed by the PM. Detailed list of all tasks including task name, description, subtasks, documents, and due dates.

4. Work Methodology - Clearly defined process (Agile, Waterfall, Hybrid, etc.) used to

manage the project and execute deliverables.

5. Flow Diagram - .Visual representation of high-level logic, process flow, or system interaction

6. Workflow Diagram - .Step-by-step diagram showing task sequences, responsibilities, and handoffs

7. Project Scope - Defined boundaries of the project including in-scope and out-of-

scope features.

8. Project Tools - List of software/tools used (e.g - Figma, GitHub, Postman, etc.).

9. Programming Language & Tech Stack - Specify backend, frontend, frameworks,

and libraries in use.

10. Dependencies - List all internal and external dependencies (e.g., APIs, third-party

tools, external approvals).

11. UI/UX References - Include wireframes, mockups, design files, and other relevant

visuals

Communication & Review

1. All documents must be  submitted to the Project Manager  for review.

2. Feedback must be addressed, and updated documents must be resubmitted.

3. Formal communication  is required for all major document updates or changes.

Compliance & Performance Impact

1. Proper documentation is  mandatory for all projects .

2. Documentation quality and timeliness will be assessed in  monthly performance

reviews .

3. Non-compliance  may impact project approval, handover, or future assignments.

4. Documentation quality is a key factor in your  performance evaluation and

hiring consideration  within the organization.